1 Kagashicage

Cover Letter For A Report

Attaching a cover letter to a business report is expected if you're an outside independent contractor hired to write the report for a client. But even if you're an employee of a company and wrote the report for your boss, a cover letter is an appreciated finishing touch to the project. When preparing a cover letter for a report, follow a standard format and include some basic information.

1. Set up the format for your letter. Use standard 8 1/2" by 11" stationery and a 1" margin all the way around. If possible, choose the same font that is used in the report, or at least one that is similar and easy to read.

2. Type your name and return address at the top of the page if you are an independent contractor. Skip a line and enter the date on which you deliver the report. Skip another line and enter the name, title and address of the person who'll be receiving the report. Skip a line, then enter the salutation, beginning with " Dear Mr.," "Dear Ms." or whatever title is appropriate, followed by the recipient's last name. In business correspondence, a colon should follow the salutation. Skip another line before beginning your letter.

3. Explain in your first paragraph that the report is attached, and include the topic of the report. A good way to begin might be, "The report you requested on alternate marketing strategies for the Midwest is attached." This first paragraph, as well as the rest of your cover letter, should be brief and to the point.

4. Provide an overall summary of the report in the second paragraph. You don't have to go into too much detai l-- in fact, it's best to be as concise as possible. One example might be, "Section 1 examines the current strategy and its pros and cons. Section 2 provides a recommended new strategy. Suggestions for how to implement the strategy are provided in Section 3."

5. Include a brief mention of people who assisted you with the report in the following paragraph, if their names don't appear on the document itself. If you're an independent contractor, this might not be necessary. But if you prepared your report for the company you work for, it's professional courtesy to mention other employees that assisted you. One way to accomplish this would be to say, "Joe Mark and Phil Straight from the Marketing Department assisted me by providing sales statistics for the Midwestern region. Their help was greatly appreciated."

6. Conclude your letter by thanking the addressee for the opportunity and providing your phone extension and e-mail address. One example might be, "Thank you, Mr. Smith, for entrusting me with this report for you and the Executive Committee. If you have questions, please don't hesitate to call me at ext. 123 or e-mail me at Employee@ABCompany.com."


  • Even if you submit your report by e-mail, a cover letter is still a professional touch. Follow these same guidelines to create a cover letter document that you can send along with your report. Be sure to title the document "Cover Letter" or something similar so the recipient knows to read it first.

About the Author

In addition to a successful career as a professional writer, Cindy White spent several years in mid-management positions for a Fortune 500 company. Prior to that, she enjoyed her tenure as a technical writer and technical documentation supervisor in the manufacturing industry. She holds a bachelor's degree in English from the University of Nevada-Reno.

Photo Credits

  • Hemera Technologies/AbleStock.com/Getty Images

Suggest an Article Correction

Скрытые тенью, на него смотрели глаза Грега Хейла, глаза, полные ужаса. Тогда Стратмор понял, что Грег Хейл должен умереть. В «ТРАНСТЕКСТЕ» послышался треск, и Стратмор приступил к решению стоявшей перед ним задачи - вырубить электричество. Рубильник был расположен за фреоновыми насосами слева от тела Чатрукьяна, и Стратмор сразу же его.

Ему нужно было повернуть рубильник, и тогда отключилось бы электропитание, еще остававшееся в шифровалке.

Leave a Comment


Your email address will not be published. Required fields are marked *